TERMS AND CONDITIONS OF ENTRY AND PARTICIPATION
 
It is a condition of entry to any Tommy Godwin Challenge that you have read, accepted and agreed to abide by the following terms and conditions.  
 
1. Registration and Entry Fees

1.1 Entrants are responsible for ensuring the accuracy of their details in our online registration system (Rider HQ).  Should any information change between registration and participation, it is the entrant’s responsibility to ensure that the information is updated accordingly.
1.2 Entry to our events will only be accepted through our online registration system, accessed via the link on our website and social media sites.  By exception where required, paper entries may be accepted.  These can be downloaded from our website and should be sent to the address printed on the entry form.
1.3 Entrants under the age of 18 years must bring a signed parental consent form to the event in order to be permitted to take part. This can be downloaded here
1.4 We have the right to refuse and/or reject entry where we feel it appropriate to do so.
 
2. Use of Photographs

2.1 Entrants give permission to the organisers to use any photographs, film, videotapes, digital images, sound recordings or any other record of their events.  Such content may be used or included in any and all media.

3. Withdrawal Policy

3.1 Entry fees comprise two elements, the event entry fee and the processing fee. The processing fee is paid direct to our online registration system provider and is non-refundable in any circumstances.
3.2 We understand that entrants’ circumstances can change. However, The Tommy Godwin Challenge incurs costs from the moment we start to organise the event.  Up to 8 days before the event entrants may, by email to event@tommygodwinchallenge.org:

• request a deferral to the next years’ event, or

• transfer their entry to someone else, or

• donate the event entry fee to the Marie Curie West Midlands Hospice.  

In exceptional circumstances we may decide to refund an entrant’s event entry fee.
3.3 No refund or transfer will be possible if there are less than 8 days to the event.
 
4. Cancellation

1. We reserve the right to cancel any event due to circumstances beyond our control such as extreme weather conditions or a major incident.  In such eventuality, entrants will be given the option to transfer to the rescheduled event, claim a refund or donate their event entry fee to Marie Curie West Midlands Hospice.

2. Requests for refunds must be received in writing by email to event@tommygodwinchallenge.org no later than 30 days from the date of official event cancellation.  Thereafter no refunds will be available.

3. Entrants will not be entitled to any other claim or payment for consequential or other loss or damage arising from the cancellation or postponement of any event.

 

5. Route Changes

5.1 We reserve the right to shorten or alter the published route at any time. Participants do not have the right to claim a refund if the route is shortened or changed.

6. Rules of Participation

1. Each participant is fully responsible for their actions whilst participating in the event and does so entirely at their own risk.

2. Car parking is provided close to the event courtesy of local supporters.  Participants who choose to park their vehicles at the facility provided do so at their own risk , and no responsibility is accepted by us or the owner of the car park for any loss or damage to vehicles left in our designated parking area or anything left in them. Car parking is provided close to the event courtesy of local supporters.  Participants who choose to park their vehicles at the facility provided do so at their own risk , and no responsibility is accepted by us or the owner of the car park for any loss or damage to vehicles left in our designated parking area or anything left in them.

3. Each participant is fully responsible for their actions and personal belongings whilst attending the event.This includes whilst at the event HQ, feed stations and during the ride itself.

4. The event is not a race or a trial of speed, but a personal challenge and as such there will be no list published which sorts riders either in finishing time or finishing order.  An alphabetical list of finishers and times will be published. 

5. Bicycles must be of a suitable standard and state of road worthiness for the conditions and distance being ridden.  Participants must carry a suitable bicycle repair kit (including spare inner tubes and a pump) to maintain the serviceability of their bike in the event of punctures or other minor mechanical failures.

6. E-bikes that are "pedal assist" are permitted. If you wish to use an e-bike at one of our events, it must be fully compliant with UK law. Bikes that are “chipped” or overpowered are considered illegal in the UK and are not allowed at our events. As organisers, we are duty-bound to prioritise our resources to deal with genuine first-aid and mechanical issues. An e-bike with a flat battery mid-ride is ​not​ considered a genuine mechanical issue, rather the predictable outcome of poor planning and will therefore be low on the recovery priority list. E-bike riders agree to ride legally, appropriately and considerately at all times.

7. Participants must carry a form of identification showing their name and address and contact details of the person to be advised in the event of an accident. 

8. Insurance cover is not provided for participants so they are advised to take out appropriate cover.  We do not accept responsibility for the actions of the participant, nor the consequences of such actions.

9. Participants are fully responsible for any fees or costs incurred or arising from an accident involving or caused by them.  This includes, but is not limited to, fees from the Police, Air Ambulance, Fire and Rescue and the Ambulance service.  If a situation arises in which a participant is not capable of making a decision to call emergency services, participants agree that the organisers or a member of the public may call on their behalf, and in such a situation, participants accept the costs and consequence of such actions.

10. Participants under the age of 18 must present a signed parental consent form at registration. These can be downloaded here

11. An adult must accompany participants under the age of 16.

12. Participants must wear a helmet at all times. 

13. Participants must obey the Highway Code at all times. They should ride in single file where appropriate and no more than two abreast at any time. Participants are expected to respect the roads, villages and countryside that the event travels through. Participants must be particularly aware that they share the road with other users, particularly those who are vulnerable such as horse riders, and should slow down and pass with care where appropriate.

14. Whilst we provide refreshments at the start and finish, and a refreshment stop on our two longer distance routes, participants are responsible for their own nutritional requirements and are advised to carry enough food and drink to complete the event.

15. Participants must not drop or leave any litter on any part of the route and must dispose of it responsibly at an appropriate place or bin.

16. Marking of the route does not necessarily indicate that the road is rideable. Participants must make their own decision about whether to proceed on bike, foot or not at all eg when crossing fords.

17. Marshals are present solely to indicate direction. It is the participant’s responsibility to decide if it is safe to proceed. Marshals cannot hold up traffic and participants must rely on their own judgement as to whether a road is clear.

18. If a participant does not complete the course for any reason they must return to, or call, the event HQ before the close of the event and report to a member of the event team.  Not doing so will mean that unnecessary extra work will be placed on the event organisers and a search may have to be organised.

19. Participants who are passed by the broom wagon will be judged to be riding too slowly to reach food stations, marshals or the finish before they are closed.  They will be required to withdraw from the event and will be offered a lift to the finish.  If they elect to continue riding they will be unsupported and no longer part of the event.  No refund of the entry fee will be made in such circumstances.

20. Participants must comply with the instructions of the organisers and course officials. 

21. We may in our discretion disqualify a participant from the event if we consider the participant has failed to observe these rules of participation. Participants disqualified must surrender their rider number to an event official and take no further part in the event. No refund of the entry fee will be made in such circumstances.